Name: Eliminate Busywork: 650+ Integrations That Save Time
Uploaded: 2025-10-07T17:46:04.314Z
Duration: 30 min 48 s
Description: Eliminate Busywork: 650+ Integrations That Save Time

Transcript for "Eliminate Busywork: 650+ Integrations That Save Time": Hey, everyone. We're gonna go live in a couple minutes just to allow everyone to join and get settled in. But I'd love to hear from all of you in the chat. If you don't mind sharing where you're calling in from, it'd be awesome to see just how global this conversation might be. Honolulu. I would like to be there instead of Chicago. Texas in Kansas City, I was there around two weeks ago. Charleston, got married there. Having some great locations. Detroit. That's where I am from. Oh, technically, same color stores because everyone says they're from Detroit when they're not actually from Detroit. Awesome. Just before we kick off Ferndale, I have a lot of friends in there. I can't remember the old bar that we used to go to when I I used to work at Quicken Loans in Mercer in Detroit. But before we get started, just wanted to walk through some mini housekeeping items. Would love for you to use the chat feature just like you are. Post comments, connect with other attendees. Love that someone had shared their LinkedIn profile. It makes it easier for someone to connect with you. Submit questions. On the right hand side, there's a q and a section. So towards the end of today's conversation, we'll go through q and a, make sure that we answer those or follow-up independently. The webinar will be recorded and then shared with you all tomorrow. If you have questions after the webinar, we will give you an email address of webinars@rippling.com. You can send questions there. And then if you'd like to see more from Rippling, make sure you click on the little button that says book a demo on the top, right of your navigation bar. You'll be able to set up a custom demo with one of the Rippling experts. So please don't, hesitate to throw questions in. Use the chat to connect with individuals. We're really excited for today's session. And then as we get started, obviously, thank you so much for spending a half hour with me. Really excited for today's conversation. The primary focus is obviously eliminating busy work and talking through our 650 plus integrations that help you save time. So this is part of our new biweekly series where we show you exactly how Rippling works. You do not have to work with any salespeople, and there's no requirement of that. But, again, if you do wanna have a deeper conversation, use the book a demo link. And today's session will be very focused on how Rippling automates some of the most manual time consuming parts of managing your workforce today through Rippling, which is a unified platform of HR, IT, and finance applications. Being a former consultant at Mercer and obviously being an HR for the majority of my career, obviously, your days are filled with a lot of different things. So today, you'll learn a little bit more about how we're streamlining, your lives within our platform, but also your peers' lives within our platform. And as we jump in, just to introduce myself, I am Nick Townsend. I manage one of the enterprise sales teams here at Rippling. I'll be walking you through the session today and giving you a behind the scenes look at some of our key products and integrations. But before we dive into the demos itself, I wanna set the stage a little bit around what is Rippling, who is Rippling, just so you have a better idea of how we're built differently because it's really the foundation of what you'll learn today. So as you do think about Rippling, you will hear in the market that everyone, is an all in one platform. However, we are slightly different. Everything within Rippling has been built by Rippling, and I think that is a key differentiator. So when you think about an all in one system for managing people, spend, IT across a worldwide workforce, we're built slightly different. So unlike a traditional payroll first tool, we start everything with the employee profile. So everything automates automatically and flows through the right places of our ecosystem because it's all centered around the employee's information. So that means everything that you're doing from payroll, benefits, onboarding, app provisioning, expenses, and more is all connected to a single source of truth for each person. So when something changes, like an individual is promoted, they move to a new location, Rippling will automatically know what to do across every system that you're leveraging with us and make those changes as they need to be made. So very corny, but we call this the ripple effect. It's a big part of where our name come from. So let's use Sarah as an example, in terms of, like, that ripple effect. So Rippling handles everything, tax documentation, benefit changes, device setup, expense policies across every single department that is within your organization. So let's say Sarah, as this example, is promoted, and she is promoted to director and relocates to New York. In most systems, someone, maybe you on today's call or someone in IT, would need to distribute new tax documentation for her to fill out, potentially adjust her benefits spending depending on her new eligibility, obviously, update potential salary, update a master headcount plan to ensure that we're, backfilling Sarah or potentially not backfilling her, providing her new devices or updating her current device, changing her expense policies to reflect the left director level limits versus her manager level. But with Rippling, all this happens automatically. So once Sarah's role changes within our system and the location is updated on her profile, rippling instantly applies the right changes across HR, IT, and finance without anyone having to manually adjust or log in to multiple systems. The same would be true if instead of moving to New York, Sarah moved to Toronto. So Ripley would automatically send a compliant Canadian employment agreement and how to enroll in Canadian benefits instead of her existing health plan in The United States. And she'd automatically start being included in her company's Canadian pay runs. All of those downstream changes will happen automatically because they're all being managed through Rippling. That's the power of what a unified system does. And when we think about a true all in one, there are no handcuffs. There's no double work. Just one seamless experience that saves you hours that you keep your org in sync. So now you have some background in terms of what Rippling does. We want you to see how does this all come together. So today, what you'll see in the demos is onboarding, how to a process that usually takes hours turns into three minutes with the help of Rippling. Payroll, where all of your data flows in real time so you can run payroll with confidence. Compliance. How does Rippling flag risk and enforces policies automatically so that you stay audit ready without needing to manually track? There's so many things for you all to be conscious of every single day within your roles that we're just trying to power you more by taking a lot of that work off of your plate. So each demo is prerecorded so that we can keep things sharp and focused. We'll wrap with a live demo showcasing a real use case of using Rippling's automation in action, and then we'll finish with q and a. So feel free, again, to drop your questions in the chat as we go. We'll cover them at the end. And now I'm very excited for you to jump in. So let's see wrap Rippling in action starting with onboarding. Let's walk through the process of onboarding a new hire into Rippling's system. Before we get started, I'll share a little secret. Rippling is famous for its ability to onboard new employees in 90 or less. When onboarding someone into the system, you can either hire one individual, you can hire a large number of people at once, and even run a background check directly within Rippling. You have the ability to add someone directly into the system, or if you're using our recruiting module, you can pull them directly in from the applicant tracking system like I've done here. By doing so, many of the fields throughout this flow are going to be automatically prepopulated. But either way, Rippling is going to take me through the onboarding check where we will be collecting all of the relevant information needed for this employee profile or employee record. Quick call out here. If your company uses our headcount planning module and you've set a budget for the year, this is where you can actually hire this person against that plan. Rippling will automatically update the overall plan and budget in real time in the headcount planning module. Here's where we will really start to localize the onboarding process. Since you can operate as a global company within Rippling, you'll be able to choose the specific location, office, and country when you're onboarding this new hire. You can even hire remote employees in the system and will use their home address for taxation purposes. A key benefit of our system is that depending on the country that you choose, the questions in the onboarding flow will automatically change or adapt to ensure compliance. For example, if we were to hire a new employee in India, Rippling would guide us to be locally compliant by asking the right country specific questions. This would include ensuring the employee's annual salary complies with India specific minimum wage laws as well as any statutory holiday requirements. It's worth noting that Rippling can also support and pay your ten ninety nine contractors, whether they are in The US or abroad, and whether they are salaried, hourly, or temporary. If your company has multiple entities, you will be able to choose which entity you're hiring into. Following our previous example, you'd be able to select either The US or Indian entity. And if you don't have an entity in a specific country, you can still hire into that country using Rippling's employer of record service, which we support in over 75 other countries. From here, we can continue to build out the employee profile by adding key data points like their start date, who their manager is, what's their title, department, job family level. These attributes are what drive an individual's permissions within the system. This is how Rippling knows what to do with this new hire, what level of access they should have, what modules they should be added to, whether they're eligible for benefits or not, all of the things that you might be managing across different automated because of all of Rippling's apps are built on top of this single employee record that we're setting up now. The system will then prompt you to fill out any compensation details. You can assign more than just base pay here. You can also include things like equity, relocation bonus, signing bonuses. Additionally, if you're using our compensation bands module, which stores all of your pay data, the system will tell you the recommended comp band for this position. If you decide to hire above the comp band, the system's actually going to alert you and may even require an additional approval process if you so choose, giving you a clear audit trail. If I've selected a signing bonus, I can not only specify the amount, but also when to assign this bonus into payroll, as soon as they sign their offer letter, within their first paycheck, or after a specific number of days. You have the ability to custom questions that you wanna ask during onboarding. Do you collect any information that's outside of the usual employee fields, like favorite ice cream flavor, dietary restrictions? You can even require the employee to fill this out themselves. As a full document management solution, Rippling can store all of your employee documents, and you'll be able to select the appropriate documents here for the employee to see and sign. You'll notice that some of these documents are preselected. This is based off of rules that you can build into the system so you don't have to remember which documents need to be sent every single time you onboard someone. Rippling can even help with device management. We offer three options for getting devices to your employees. Option one is that Rippling is actually a reseller. You tell us what to send, and we will handle the rest. Option two, we also offer inventory management, which means you can keep your current inventory, but we store it at a rippling warehouse. We'll then ship it to the employee upon onboarding and retrieve it upon termination. We can lock and wipe the device as well. With option three being that you keep your inventory at your office and simply tell the system where it is. And so because we've assigned the device to this person and the rippling agent is downloaded on it, we can also determine what other apps the individual is going to need, like Google, Chrome, Outlook, and even assign their access level within those apps. Rippling has a full password manager that allows you to securely share any saved passwords. We'll also provide the email address during this flow. You can customize what that is or let the employee select it themselves. Next, we'll simply review the offer letter. All of the information such as start date, job title, manager, compensation is prepopulated. But just know that if you need to, you can still make any edits here on the fly before submitting this new hire. And all that's left is to verify that everything looks correct. I'm going to get a really nice summary screen where Rippling is going to show me everything it's going to do on my behalf. So I can see the specific documents I'm sending, including the appropriate tax forms that the system inherently knows to send based off of the employee's employment type, work location, and any other rules I've set up on the front end. I can also view the information that we're going to, such as Social Security or any country specific required bank account information. The system will prompt the employees to enroll them in health insurance only if eligible and send all of those details to your broker. So now once this hire is approved, the system is going to send the candidate with an email and a link for them to first sign the offer letter, which will then allow them to self onboard and complete all of the necessary steps either on a desktop or a mobile device. And since Rippling now knows who this person is, where they work, what department they're in, who their manager is, we will automatically assign them the appropriate we will automatically get them set up in payroll. We'll even prorate their first paycheck depending on their start date. So all of this is happening in the back end, not requiring any manual setup across systems. And thus, the ripple effect has taken place, and they are ready to go for their first day. Let's take a look at Rippling's payroll solution. Rippling has everything you need to manage and pay your employees and contractors, both domestically and internationally, all within one unified system. The best part about a single system is how effortlessly payroll comes to get to a pay run. We are going to see how data from benefits, time and attendance, and expenses are all automatically synced into the pay run, which helps reduce errors and saves you time on this vital yet routine process. Rippling's payroll is highly customizable, and we can support all of your different employment types as well as your different entities and countries all within one place. Rippling is going to batch out your employees here by employment type and clearly identify what country or entity you are paying them in. For example, when you run payroll for your entity in India, let's say, all India specific taxes and deductions for your statutory benefits are automatically built into the payroll engine. You don't have to worry about looking up which deductions to include for India versus The United States. Your payroll is already configured to be compliant, accurate, and localized to whichever location is tied to the employee profile. So rest assured, payroll is seamless and automated for any country where you need to process it. So for my salary folks that I'm viewing here, I can see everyone's salary data flowing seamlessly in from their employee profile. We calculate or prorate their salary based off of their start date, so no manual intervention is needed. If I toggle over to deductions, here's where I will see that by using Rippling's benefits administration model, all of your medical, dental, and vision deductions as well as four zero one k and other deductions are automatically synced into your pay run, saving you time and reducing errors. As I move forward to view my hourly employees, here's where I will see all of their hours flowing seamlessly in from the time and attendance module. Since payroll and time and attendance are interconnected, I actually have the ability to not only view my employees' time cards, but I can fix any time related issues like missed clockouts, unapproved hours, all without having to leave the payroll. Any issues that I fix here or changes that I make are automatically reflected in time and attendance as well, thus allowing you to process payroll without delay. When I get to the final summary screen of this pay run, Rippling is gonna show me a really nice receipt of this pay run, including the amount that it's going to debit and the bank account or multiple bank accounts that it might be pulling from. One of my favorite features is our payroll comparison report here that allows me to compare this run eve to either the previous run or the run before last so that I can quickly see where changes have taken place across my employee population. This provides such a time savings for payroll administrators doing any sort of reconciliation outside of the system. We'll go ahead and batch out the employees that have not experienced a change. So, again, you don't have to go line by line identifying any major issues. And that's it. That's all it takes to process payroll and Rippling. I'm ready to hit submit. If you want additional eyes on the pay run, you can actually customize or set up an approval path for this to go through after hitting the submit button. But once the pay run is approved, Rippling can even automatically update your general ledger in your accounting system. We provide a number of different direct integrations with various accounting systems, so updating the general ledger is yet another thing Rippling can take off your plate. With Rippling payroll, you can rest assured that all of your employees across entities and countries are paid accurately and on time every single pay run. Rippling's compliance three sixty solution will function as your compliance safety net that automatically and proactively keeps you compliant with local labor laws across all 50 states as well as more than 85 countries around the world. Rippling will provide you with this really nice dashboard that monitors all of your employees for any compliance issues they may be running into. These issues could include overtime violations, minimum wage violations, rest or meal break violations. In the event of one of these, Rippling will not only call out the specific violation, but will also provide a recommended solution and give you a one click access to make the change, thus taking the guesswork out of what to do next. From an auditing perspective, we are Everyone, I am back. I know there's some questions in the chat, so we'll address those in a little bit, but wanted to take you all live for a little bit. So now that you have a a better understanding of how Rippling flows and a little bit more around payroll, compliance, and those different aspects, I figured we'd give you a bit of a teaser into the platform. As we do go live, you'll start to see some of your questions get answered, and I'll make sure we touch on that. So let me share my screen real quick. I'll just the share screen button is not appearing for me right now. Better screen. Copy. Can you all hear me? Just making sure I'm unmuted. Cool. So you can see my screen. So this is a a teaser into, obviously, how our platform looks. As we do go live, we'll focus a little bit on integrations in our app shop, and we'll talk a little bit more about that. But to answer some quick questions, we do have a time and attendance tool and time cards. We also have our own time clocks for you to lease or purchase. We do have EOR, and then we'll save save time for questions at the end. But as you do get a feel for the Rippling platform, I think there's a a major call out before we get into the integrations in the AppShop piece. So what you're seeing is tailored towards an administrator of Rippling. However, the view for one of your employees would look fairly similar. It would just be coded for them to only see what is relevant to them. So as you see on my screen, I have different dashboards and different analytics. This is all tailored to me based on my role and my permissions within my demo account, whereas this would be adjusted for every employee within your organization. So if you have a CFO that always has questions for you on a specific report, their dashboard will be tailored to them. If you have a a team that is doing, focus point around employee engagement, employee performance, etcetera, they could have a dashboard created specifically to them, and they would only see the data that is accessible to them. So I think it talks about the power that we started with on the employee graph of how everything is dynamically created within Rippling. That also is how it creates the experience for your employees. So they're only being able to see what is relevant to them and only seeing the data that is relevant to the role that they are in. So me, as a sales leader here, I can see all of my employees' PTO, when they're taking time off. I can see how they're performing. I can see their calendar in terms of when are they taking vacations and all those different aspects. So everything is tailored to each individual. And as we do scroll down and you think about integrations, one of the videos did touch where we do have integrations into your general ledger. So when we think about that piece, there's different ways that that can occur. We have integrations with NetSuite, Sage, QuickBooks. But if you have some different type of general ledger, we also have the ability to integrate with them where we just create, obviously, a document that shows the type of mapping that we wanna have between the two systems, and we're able to connect with your GL just to make payroll even more simplified for your organization. And then towards the bottom left hand side, you'll start to look and see our app shop. So this is the main, thing that most organizations get really excited about. The overall focus of Rippling is not only to make your all, on this call lives easier, but also to interconnect your organization to simplify how departments work together to simplify your employee experience. So we started on the conversation. We have over 700 plus integration partners, quote, unquote, out of the box. If you have a partner that we don't integrate, Rippling does have an open API. And during implementation, we help set up connections into anything that is not, quote, unquote, out of the box. And then as we continue to grow as an organization, we have something called data connectors, which is allowing organizations like any of yours to have data that lives outside of Rippling, be ingested into our platform, and out of our platform so that data can be at the forefront of everything that you're doing. So what's really cool is if you are looking at something that you want to connect to, so Okta or let's say even though we have a spend platform, you currently have Navaan and you wanna connect with that. It's really simple, and we make things very easy for you to set up. Where I can connect this account, it'll show me what does the integration mean for our organization. And once I click connect account, which, unfortunately, we don't have Nippon, we have our own spend account. This would connect me into my Nippon access that now we have that integration between Rippling and this platform. So what we've really focused on is how can we simplify all of the different systems that you're using that you want that data or the ability for your employees to have access into, have that control within the Rippling platform, and not have it require, different IT teams or people internally having to build all this custom effort to make sure that these integrations are in place. And I think that's a big difference in how we built our ecosystem to be very friendly, understanding that organizations have many different tools that they want the data or the connectivity into their HCM platform. So this is at a crux where Rippling has been really focused on continually investing in our platforms, that things continue to streamline for you. So we started with everything being connected based on that employee profile and that being our true north of data. And then the second part that's really important is allowing you to have flexibility through integrations that we can either connect into your systems or we can bring data into Rippling so that you can build custom reports that truly reflect the different types of things that you're hoping to get more data and insight on to fuel the decisions that you make moving forward as an organization. So before we or as we transition, obviously, I would love to answer any questions. Please continue to continue sharing them. So, going through the questions just from the start, yes, Rippling does have time and attendance and time card tracking. Continued workers can be tackled within the system. I'd love to know a little bit more around, like, the question. But, the way that you can set up BrickLink is to have your entire workforce in our system. W two ten ninety nine, EOR. You can additionally have employees that you may not pay, but you want to track their information in our system like name, email, when did they start working with your organization, when did they stop working, if it's like a consultative type relationship. So that is tackled within the system. And then in payroll, when you go through payroll, you can see your salaried folks, your hourly folks, or your potentially contingent workers. Prepping accommodated need. Amy, I might have to follow-up just to make sure I'm answering your question properly around, can we accommodate a need for different billing types? Is that, like, different payroll runs for different types of employees? If that's the question, yes. You can have different pay dates and payroll runs. If you're asking something different, I'd be happy to follow-up with you or for our team to follow-up with you. Just make sure I'm answering your question properly. Yes. We do have you are. There's another question. It's a common point of failure. Oh, I think, Carson, that would be a good off. I'd like to understand that question a little bit more around, deep integrations. Is there a common point of failure when a third party there's a lot of time invested in all of our integrations, so we don't see a failure rate when connecting with third parties. And during implementation, our team supports, obviously, getting those up and running. And then post implementation, every organization has dedicated account teams who would support any future integration efforts to make sure that things are streamlined and set up properly. And then, we have just about a minute left. So, there was one question before we wrap up. For paying customers, which provincial and federal payroll compliance tasks are? We can follow-up with that one. Global compliance is built into the platform, so all of the provincial and federal compliance would be built into our, compliance three sixty. But I wanna thank all of you, obviously, for the time today. If you have additional questions, we're obviously very happy to answer them. If you are looking to have a demonstration, we would love to obviously have an introductory conversation, make sure that we're answering any questions that you may have. Again, there is that little button to book a demo. You can also submit all of your questions to webinars at rippling.com. I hope you all have a great day. I know we're wrapping up shortly, but thank you so much for spending a half hour with us. And like I said, please use webinars at rippling.com for additional questions. And I would love to see many of you booking a demo. Thanks, everyone.